Deactivate and Delete User

The deactivation and deletion functionality plays a crucial role in managing user access to an application. It allows administrators to temporarily or permanently remove the user access from the apps and services as per the business requirement.

Deactivation means that a user's access to the application is temporarily revoked or restricted. This can be useful in various scenarios, such as when a user leaves the organization or when their access needs to be suspended for security reasons. Deactivated users typically cannot log in or use the application until they are reactivated.

Deactivate User

Deactivation is the ability to deactivate user accounts. Users who are no longer active within the system can be temporarily marked as "Deactivated." When a user is in a deactivated state, they will not have access to any applications or services until they are reactivated.

Steps to deactivate a user:

1. Ensure all reportees under the selected user are reassigned to a new manager to maintain the hierarchy.

2. Select the required user for deactivation.

   

3. Locate and click on the "Deactivate User" icon available on the right top corner of the canvas. This icon will become visible after selecting the user.

Steps to access a deactivated user:

1. Click on the "Show Deactivated Users" option located in the top right corner.

   

2. This action will display the deactivated users, identifiable by a prohibition icon.

Steps to activate a deactivated user:

1. Start by clicking on the "Show Deactivated Users" toggle to reveal the list of users who have been deactivated, each marked with a Prohibition icon.

   

2. From the displayed list, select the user you wish to reactivate.

3. Then, in the top-right corner, locate and click on the "Activate User" button.

   

Delete User

Deleting a user account permanently removes it from the system. The action is performed for the users who have been permanently deactivated from the system.

Steps to delete a user:

1. Ensure all reportees under the selected user are reassigned to a new manager to maintain the hierarchy.

2. Select the required user for deletion.

3. Locate and click on the "Delete user" icon available on the right top corner of the canvas. This icon will become visible after selecting the user.